Many organizations have discovered that using a board portal with built-in remote voting capability increases participation from members who aren’t able to travel to the meetings in person. It is more reliable and easier to organize. It also allows members to vote from any location. There are some important things to consider when you are casting votes remotely.
It is vital to remember that email is not the right medium for a private vote. Email accounts for business and personal use are ripe for cyber criminals to hack into and alter the outcome of the vote. This could result in the nullity of a vote. This kind of manipulation can be extremely difficult to identify and prove without a high-security system like the board portal used by a variety of organizations.
A vote made via email could not reflect the actual intent of the person casting the vote. If a person responds to a vote they can choose between a simple no/yes or an extensive explanation of the issue. This can make it difficult for other voters to understand or even confuse and result in a confused result of the vote.
It is essential that any organization considering voting via email has a strict policy in place. A thorough session of training on the software that the company uses must be offered prior to the time of the vote https://boardmanagementsolution.info/fundraising-data-room-for-various-purposes/ to ensure that each member is comfortable with how to use it prior to any remote votes are conducted.