It is essential to ensure that confidential information is safe from prying eyes when you are handling sensitive information on customers and employees or maintaining confidential documents on company accounts or deals. There are many ways confidential information could be hacked in the event of malicious hackers gaining access to employee emails or stealing usernames and passwords. Learn more about how you can safeguard your business data and avoid an attack.
Use security measures such as two-factor authentication secure files, two-factor authentication, current antivirus software, malware scans and auto-logout, to ensure that your digital documents are secured exactly the same way as physical records. Additionally, utilizing secure cloud-based storage options or network drives to store and save documents will help mitigate the risk of loss or theft.
Another way to prevent the unauthorized use of electronic documents is to require a signature electronically before anyone can access the documents. This is becoming more popular as it allows companies to confirm the identity of an individual prior to giving them access to confidential documents. It also promotes the highest level of security for documents, since any changes are detected instantly.
Custom https://vdr-soft.net permissions can help achieve more security by allowing managers to control how sensitive files are opened, printed and copied. A file can also be restricted in the kind of modifications it can undergo, such as changing the text or design. Examine trails can be added to restricted documents, which lets administrators to monitor user activities and identify unauthorised modifications.