Access to documents and other materials is crucial for efficient meetings. Board portals facilitate the compilation, distribution and tracking of meeting materials, thereby saving time and money for board members and administrators.
Modern board management tools facilitate real-time collaboration across multiple platforms, devices and locations to enable board members to take on a more active role in governance in both the inside and outside the meeting room. They can also include built-in eSignature technology, which not only supports remote and hybrid meetings but also verify the authenticity of the meeting to give you security.
Board-level documents are among the most sensitive documents in any organization. It is important that your portal for board members provides instant updates so that every board member is able to work with the most current version. This will also ensure that your board doesn’t spend precious time debating a questionable version of an document.
Your board portal should offer an online storage space for documents and other files to ensure that board members don’t have to go through a plethora of email threads that are outdated and quickly dated or look through physical meeting packets. Your software for board members should allow members to view meeting schedules and agenda items on their dashboard, so they don’t waste time searching for information or keep track of important dates.
The best portals for board meetings allow you to create materials for meetings in a matter of minutes, not hours. Your board can save time by using templates, duplicating agendas from the past and adding calendars to show the current availability of members of the board.
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